Exhibitor Prospectus


Benefits of Exhibiting
Chicago Essential Evidence Conference offers the opportunity for our partners to network at an exclusive conference on the UIC Campus. Exhibits will be featured in the atrium and main registration area. This conference offers networking with Chicago and surrounding area physician leaders, family medicine physicians, nurses and other health care professionals in primary care.

Exhibit Days – 

Both scheduled and open exhibit times; exhibitors are welcome to set up in the morning before attendees arrive and stay throughout both days of the conference.

Location Information:
University of Illinois at Chicago 

$1000 Exhibitor / Supporter
• Exhibit space at the conference on Thursday, March 23 and Friday, March 24 
• Designated exhibit breaks for networking scheduled in attendee program agenda
• Opportunity to network with attendees during breakfast, lunch and breaks both days of conference
• Company representative may attend the educational sessions (marketing in/near CME room prohibited)
• Advertisement on the continuous-looping conference slideshow
• Recognition in conference program book and on-site event signage
• Place brochure/flier in Attendee Packet (provide 150 copies)
• Pre-registration attendee list for networking: Final attendee list will be emailed post event

$500 Essential Evidence Supporter / Friend
• Advertisement on the continuous-looping conference slideshow
• Recognition in conference program book and on-site event signage
• Place brochure/flier in Attendee Registration Packet (provide 150 copies)
• A copy of the final conference attendee list will be emailed to you post-conference

Attendee Profile Approximately 150 physicians and primary care healthcare professionals are expected to attend.

The faculty will provide an engaging, rapid-fire review of the most important research publications of the past two years. They will present and critically appraise new research evidence and meta-analyses that will either change your practice or confirm that your current approaches are supported by solid evidence from randomized trials and other high quality studies.
Primary care physicians, more than any other health care provider, are required to be knowledgeable of the most recent practices in a wide array of medical specialties. These physicians face an almost overwhelming task of staying abreast of current research and assessment for clinical implications. This CME activity is designed to address primary care clinicians’ knowledge and educational needs through short presentations that review and analyze recent findings from pertinent clinical research, with a specific focus on research studies that have immediate implications for practice.


Chicago Essential Evidence Update support fee includes:

  • Tabletop display (size TBD) to exhibit information/materials
  • Company name listed in the conference program materials
  • Company representative may attend the educational sessions, but NOT promote any materials (ACCME rules prohibit commercial presence in or immediately outside education rooms)
  • Lunch and networking opportunity for supporting company representative
  • Conference list of program attendees onsite and via email 

The Rules and Regulations become binding upon acceptance of this contract between the applicant, inclusive of employees and agents, and the Illinois Academy of Family Physicians (IAFP).

Use of Exhibit Space: No exhibitor may assign or sublet any portion of their exhibit space to another exhibitor without the permission of IAFP. The rights and privileges of any exhibitor shall not be infringed upon by another. Interviews, demonstrations, distribution of literature or samples or discussions, etc. must be made inside the exhibitor’s booth. Canvassing outside the booth is forbidden.

Rules for Exhibits: a) No combustible materials may be used in the exhibits (i.e. crepe paper, cardboard) and all exhibits must conform to Fire Department Regulations. b) Nothing is to be tacked, nailed, screwed or otherwise affixed to the columns, walls, floors, furniture or other properties of the building. (c) It is the responsibility of the exhibitor to install, or make arrangements to install, the exhibit before the published start of the exhibit hours and to dismantle and remove the exhibit immediately after the published close of the exhibit hours. (d) Any property shipped to or from the exhibit hall for display at the IAFP’s clinical meetings is the sole risk and responsibility of the exhibitor. (e) Exhibits must be staffed at all times during exhibit hours. (f) No objectionable lights or noises will be allowed in any exhibitor’s space. IAFP reserves the right to remove any objectionable equipment or exhibitor. g) IAFP reserves the right, without notice, to modify the meeting agenda, hours of exhibition and location of exhibitors should circumstances warrant.

Cancellation of Clinical Meeting: Should any situation arise that is beyond the control of the IAFP that prevents the opening of a meeting, the holding of a meeting and/or the exhibit portion, the IAFP will not be liable for any expenses or losses incurred by the exhibitor.

Space Assignment: Space assignments will be made on a first come, first served basis. The Academy reserves the right to make changes in assignments at any time.

Exhibitor Access: Exhibitors are allowed two representatives per supporting company.

Exhibitor Fees and Terms: An exhibitor application must be accompanied by full payment. Payment must be received in full 30 days prior to the start of the meeting.

Exhibitor Agreement: Exhibitor agrees to occupy space unless previous arrangements are made in writing with the IAFP, booth space not occupied by the exhibiting company 30 minutes prior to show opening may be forfeited without refund to the exhibitor, and the space may be resold or used by the Academy.

Signage: Signs and banners within each booth must contain content that is appropriate and professional. The IAFP reserves the right to require any exhibitor to remove signs or banners that it deems inappropriate or unprofessional.

Contact Desma at drozovics@iafp.com or 312-301-6232 for more information